Checks on progress during the collection

So far 0 LAs have submitted returns in Istore and 151 LAs have authorised returns. 0 have amended returns.

The following LAs have returns that are neither submitted nor authorised

0 LAs have neither a submitted nor authorised return.

LAs with submitted returns

0 LAs have submitted returns.

LAs with authorised returns

151 LAs have authorised returns.

Check that the data has been copied over correctly from the IStore area to the working PDR area

## Compare Object
## 
## Function Call: 
## comparedf(x = data_istore, y = data_this_year_all)
## 
## Shared: 136 non-by variables and 151 observations.
## Not shared: 0 variables and 0 observations.
## 
## Differences found in 1/136 variables compared.
## 0 variables compared have non-identical attributes.

National level summary

Caseload

There are 390,109 EHC plans in January 2020. There were 353,995 EHC plans in January 2019, so a change of 10.2% in 2020.

Newplans

There are 51,428 new EHC plans over the course of 2019. There were 51,428 EHC plans in 2018, so a change of 9.5% in 2019.

National level checks

Data present from all current LAs

This is checking the data that has been moved onto the PDR server. There is data from 151 LAs in 2020 compared with 152 in 2019.

The lowest LA code is 201 and the highest 938.

Where there is zero for the number of EHC plans for an LA in either year, this should be because the LA either stopped existing or came into existence.

No missing data in any field

The following shows which fields have missing data for any LA. Note: the field name and the column number in the file appear here, it is not the number of LAs with missing data for the field. It is OK for Comptime (time taken to complete the return) to have missing data but no other fields should appear here.

x
Comptime 2

LA level checks that data sums where appropriate

Caseload: Age groups sum to totals

The age breakdown of the total number of plans add up to the total number of plans.

New plans: Age groups sum to totals

The age breakdown of the total number of new plans add up to the total number of new plans.

Caseload: Establishment figures sum to totals

The break down in different establishments adds up to the total caseload number

New plans: Establishment figures sum to totals

The breakdown of new plans in different establishments adds up to the total number of new plans

Residential age breakdown for 52 weeks matches total

The total number of children or young people in residential settings for 52 weeks equals the sum of the age breakdown

Residential age breakdown for 38 weeks matches total

The total number of children or young people in residential settings for 38 weeks equals the sum of the age breakdown

LA tolerance checks

Total number of EHC plans issued including exceptions is less than total number of new EHC plans issued

These LAs have the total EHC plans issued in the current year including exceptions is less than total number of new EHC plans issued in the previous year. This triggers a query and needs to be explained.

Reasons might be:

  • Children or young people with plans have transferred from other LAs
  • Plans were put in place after tribunals or mediation

These LAs have total number of new EHC plans is greater than the total number of EHC plans at the census date. This triggers a query and needs to be explained.

Awaiting provision - all children and young people

A scatterplot showing the numbers of all children and young people awaiting provision in 2020 compared with 2019.

  • Black dotted line = no change from 2019 to 2020

The following LAs reported more than 1% of those with EHC plans are currently ‘awaiting provision’. It is worth checking these are correct as this area receives significant coverage. This covers all children/young people awaiting provision, whether or not they are of compulsory school age and in age provision currently.

Awaiting provision - only children of compulsory school age

A scatterplot showing the percentage in each LA ‘awaiting provision’ this year, compared with last year. This is only for children who are of compulsory school age and who are not in any provision whilst waiting.

  • Black dotted line = no change from 2019 to 2020
  • Yellow dotted line = LAs above this line in 2020 have triggered the query

These are only for children who are of compulsory school age and who are not in any provision whilst waiting. These cases will spark a query and this is shown.

Lots in ‘Other’ Settings

These are LAs with more than 10 children and young people with a plan at the census date in ‘Other’ settings, which triggers a query. The number in the age groups 16-19 and 20-25 are also shown here as most will be in these older groups and will have been given notice that their plan will cease.

These are LAs with more than 10 children and young people with a new plan in ‘Other’ settings, which triggers a query. The number in the age groups 16-19 and 20-25 are also shown here as most will be in these older groups and will have been given notice that their plan will cease.

Lots of cases in unregistered settings: Caseload

This is a current area of interest for policy colleagues, as the numbers of children placed in unregistered settings has been increasing in recent years. These are cases where Section 319 of the Education Act 1996 empowers an authority to provide education for children with special educational needs “other than in school”. This may include education in centres run by social services. Children would not normally be on another school register.

  • Black dotted line = no change from 2019 to 2020
  • Green dotted line = national change in caseload from 2019 to 2020
  • Purple dotted line = doubling from 2019 to 2020, to help identify LAs to focus on

These are LAs with least 30 children and young people in unregistered settings last year or this year and the highest increases since last year (at least doubling).

Lots of cases in unregistered settings: New plans

  • Black dotted line = no change from 2018 to 2019
  • Green dotted line = national change in caseload from 2018 to 2019
  • Purple dotted line = doubling from 2018 to 2019, to help identify LAs to focus on

These are LAs with least 10 children and young people with new plans in unregistered settings last year and the highest increases since last year (at least doubling).

Children and young people refused an assessment

The scatterplot shows the percentage of children and young people in each LA that were refused an assessment this year, plotted against last year.

  • Black dotted line = no change from 2019 to 2020
  • Yellow dotted line = LAs above this line in 2020 have triggered the query

The following LAs reported more than 40% of those who requested an assessment were refused one. This leads to a query being generated on COLLECT, and the response to it is shown.

Children and young people not issued with an EHC

The scatterplot shows the percentage of children and young people in each LA that, following an assessment, were not issued with an EHC this year, plotted against last year.

  • Black dotted line = no change from 2019 to 2020
  • Yellow dotted line = LAs above this line in 2020 have triggered the query

The following LAs reported more than 20% of those with completed assessments were not issued with an EHC plan. This leads to a query being generated on COLLECT, and the response to it is shown.

Assessments done within 20 weeks

This is a plot of the percentage of cases processed in 20 weeks in each LA in the previous year, compared with the current year. This is after any cases with exceptions have been discounted.

  • Black dotted line = no change from 2019 to 2020
  • Yellow dotted line = LAs below this line in 2020 have triggered the query

These are the LAs with the biggest drops from last year to this.

When an LA reported fewer than 50% of assessments were done within 20 weeks, this leads to a query being generated on COLLECT.

Exceptions

A scatterplot with the percentage of cases with exceptions in each LA for this year plotted against that for last year.

  • Black dotted line = no change from 2019 to 2020
  • Yellow dotted line = LAs above this line in 2020 have triggered the query

The following LAs reported more than 20% of cases with exceptions. This leads to a query being generated on COLLECT, and the response to it is shown.

Personal budgets

A scatterplot with the number of personal budgets in each LA for this year plotted against that for last year.

  • Black dotted line = no change from 2019 to 2020

These are LAs which have indicated that there are more children and young people with personal budgets than there are with EHC plans on the census date. This sparks a query as it is unlikely.

Mediation

A scatterplot of the number of mediation cases in each LA this year compared with last year.

These LAs have a query triggered as the number of mediation cases is larger than the number of new plans this year, which is unlikely.

A scatterplot of the number of tribunals in each LA this year compared with last year.

Work-based placements

The following LAs did not specify any individuals on work-based placements in 2020. Note: Work-based placements include apprenticeships, supported internships and traineeships

LAName MApprenEHC MTrainEHC MSuppIntEHC TotnEHC
City of London 0 0 0 2
Isles Of Scilly 0 0 0 0
Dorset 0 0 0 501

This compared with the following in 2019.

LAName MApprenEHC MTrainEHC MSuppIntEHC TotnEHC
City of London 0 0 0 1
Westminster 0 0 0 134
Barking and Dagenham 0 0 0 179
Bromley 0 0 0 258
Dudley 0 0 0 326
Leicestershire 0 0 0 614
Cornwall 0 0 0 304

The following LAs have significant (more than 10 per cent) numbers of children and young people in work-based placements.

  • Query 3345Q occurs when more than 10 per cent of the total on census date are in work-based placements
  • Query 3350Q when it’s 10 percent of new plans.
LAName MApprenEHC MTrainEHC MSuppIntEHC TotAllEHC TotnEHC Note_wbp

Designated medical officer (DMO) or clinical officer (DCO) in LA

The following LAs did not have either a DMO, DCO or someone performing the function in the current year, which triggers a query.

This compares with last year:

The following LAs had a DMO, DCO and someone performing the role too in the current year.

LAs that you might want to contact

We’d normally contact around a dozen LAs to check on identified issues with them. These are LAs which:

  • Have experienced organizational change

  • Have reported no work based placements (and aren’t a very small LA)

  • Have a high percentage that are awaiting placements

  • Have a big drop in timeliness since last year

  • Have a big increase in caseload numbers in unregistered settings

    •   V1
      LAName Birmingham
      Contact Saadhia Kamran
      PhoneNo 07864927227
      Email
      Caseload_2019 9437
      Caseload_2020 9169
      high_rate_school_age_no_provision Yes
      pc_school_age_no_provision 1.1
      Note_no_provision I can confirm that this is correct
    •   V2
      LAName Devon
      Contact Carol Northey
      PhoneNo 01392383000
      Email
      Caseload_2019 5162
      Caseload_2020 6474
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 7
      numbers_unregistered_setting_2020 61
    •   V3
      LAName Dorset
      Contact Carlton Wilson
      PhoneNo 01395224621
      Email
      Caseload_2019 0
      Caseload_2020 2534
      no_work_based_placements Yes
      high_rate_school_age_no_provision No
      pc_school_age_no_provision 0.6
      Note_no_provision I can confirm that this is correct.Carlton Wilson - 18/2/20
    •   V4
      LAName Dudley
      Contact Donna Hodges
      PhoneNo 01384 814360
      Email
      Caseload_2019 1926
      Caseload_2020 2340
      high_rate_school_age_no_provision Yes
      pc_school_age_no_provision 1.5
      Note_no_provision Confirmed as correct and based on data held.
    •   V5
      LAName Durham
      Contact Keith Forster
      PhoneNo 03000 267396
      Email
      Caseload_2019 3240
      Caseload_2020 3442
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 5
      numbers_unregistered_setting_2020 83
    •   V6
      LAName East Sussex
      Contact Steve Jarvis
      PhoneNo 01273 481585
      Email
      Caseload_2019 3434
      Caseload_2020 3510
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 9
      numbers_unregistered_setting_2020 44
    •   V7
      LAName Essex
      Contact Ralph Holloway
      PhoneNo 03330 322691
      Email
      Caseload_2019 8948
      Caseload_2020 9361
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 86
      numbers_unregistered_setting_2020 172
    •   V8
      LAName Greenwich
      Contact Kike Thompson
      PhoneNo 02089214367
      Email
      Caseload_2019 1700
      Caseload_2020 1858
      high_exceptions_rate Yes
      pc_exceptions 31.3
      Note_exceptions A number of plans were issued following mediation and tribunals whilst other exceptions relate to educational institutions being closed for longer than 4 weeks during the summer holidays. All exceptions to statutory timescale have been applied in line with DfE guidance.
    •   V9
      LAName Hammersmith and Fulham
      Contact Joanna Kacorzyk
      PhoneNo 07776673060
      Email
      Caseload_2019 1113
      Caseload_2020 1113
      high_exceptions_rate Yes
      pc_exceptions 34.3
      Note_exceptions This represents a small cohort, where a number of requests for new assessments were received towards the end of the academic year where the assessments fed into the summer holiday attracting the four week exception.
    •   V10
      LAName Harrow
      Contact Cathrine Milmine
      PhoneNo 02080518390
      Email
      Caseload_2019 1645
      Caseload_2020 1799
      high_exceptions_rate Yes
      pc_exceptions 35.3
      Note_exceptions Delays were incurred due to not having special school places to name in Sect I ……. Lack of special school places meant it was not possible to finalise EHCPs in time as no school to name in I
    •   V11
      LAName Hounslow
      Contact Manjit Ball
      PhoneNo 02085832724
      Email
      Caseload_2019 2290
      Caseload_2020 2498
      high_rate_school_age_no_provision No
      pc_school_age_no_provision 0.6
      Note_no_provision I can confirm all 14 pupils were not in provision on 16/01/2020.
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 32
      numbers_unregistered_setting_2020 74
    •   V12
      LAName Lambeth
      Contact Adam Yarnold
      PhoneNo 02079266678
      Email
      Caseload_2019 2424
      Caseload_2020 2566
      high_exceptions_rate No
      pc_exceptions 21.4
      Note_exceptions A large number of cases came for new assessment shortly before the summer break.
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 14
      numbers_unregistered_setting_2020 34
    •   V13
      LAName Leicester
      Contact Nick Gilroy
      PhoneNo 0116 454 4715
      Email
      Caseload_2019 2386
      Caseload_2020 2634
      high_exceptions_rate No
      pc_exceptions 20.1
      Note_exceptions Acknowledged, correct. Nick Gilroy - 03/03/2020
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 15
      numbers_unregistered_setting_2020 140
    •   V14
      LAName Manchester
      Contact Michelle Devine
      PhoneNo 0161 245 7701
      Email
      Caseload_2019 4163
      Caseload_2020 4667
      high_exceptions_rate No
      pc_exceptions 20.2
      Note_exceptions The large numbers of requests for statutory assessment has put increased pressure on all partners including Health and Social Care to provide advice within the statutory timescales.
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 17
      numbers_unregistered_setting_2020 34
    •   V15
      LAName Oldham
      Contact Nathan Percival
      PhoneNo 01617703723
      Email
      Caseload_2019 2056
      Caseload_2020 2314
      high_exceptions_rate No
      pc_exceptions 28.9
      Note_exceptions 3333Q - This is correct - we have recorded 87 exceptions. NP 27/02/2020
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 8
      numbers_unregistered_setting_2020 31
    •   V16
      LAName Rochdale
      Contact Hamza Arshad
      PhoneNo 01706 925055
      Email
      Caseload_2019 1753
      Caseload_2020 1962
      high_exceptions_rate Yes
      pc_exceptions 31.1
      Note_exceptions 34 out 53 Plans issued within 20 weeks that had exceptions codes were due to the fact that requests came in during the late Summer Term and schools were closed for more than 4 weeks making it difficult to obtain professional advice and assessments within the 6 week phase of assessment.
    •   V17
      LAName Somerset
      Contact Jamie Brooks
      PhoneNo 01823 359423
      Email
      Caseload_2019 2102
      Caseload_2020 2514
      high_rate_school_age_no_provision Yes
      pc_school_age_no_provision 1.1
      Note_no_provision Since Census Date, a total of 10 of these students have now been placed. For another 16 consultations are ongoing. This subset of data is as a direct consequence of the drive to increase 20 Week Performance resulting in Plans being finalised naming a type of provision, rather than naming an education setting.If we were looking at these students now, there would be 0.71% of our cohort in No Provision, as opposed to 1.11%
    •   V18
      LAName Swindon
      Contact Joanne Godwin
      PhoneNo 01793 463086
      Email
      Caseload_2019 1987
      Caseload_2020 2171
      big_drop_in_timeliness Yes
      pc_20weeks_wo_exceptions2019 94.0
      pc_20weeks_wo_exceptions2020 29.5
      timeliness_change_pc_points -64.5
      Note_timeliness The % of new assessments completed within 20 weeks has dropped significantly. This has been because there has been a 59.6% increase compared to a national increase of 38%. As a result of the demand, services required to carry out advice towards the statutory assessments, namely Educational Psychology and Health in the form of Paediatrician assessments have not been able to respond to the demand which has resulted in delay impacting on the assessment timeframe. We have put in place a transformation plan to address this and aim to be in line with the national average for 2020.
    •   V19
      LAName Torbay
      Contact Sue Figes
      PhoneNo 01803 208274
      Email
      Caseload_2019 1331
      Caseload_2020 1416
      big_drop_in_timeliness Yes
      pc_20weeks_wo_exceptions2019 92.4
      pc_20weeks_wo_exceptions2020 22.9
      timeliness_change_pc_points -69.5
      Note_timeliness ……. Yes An explanation can be given for this low figure if required ……. Yes ……. the reason for this significant reduction in the 20 week completion performance is due to a strategic decision to not issue draft EHC plans until all the statutory advice has been received from partner agencies.This therefore ensures that the EHCp provided all the relevant information towards a quality EHC plan.We were conscious that this would reduce our performance targets however it was necessary to take this step.Any further clarification please contact Dorothy Hadleigh Head of Service tel 01803 208265.
    •   V20
      LAName Trafford
      Contact Kevin Mossop
      PhoneNo 01619125846
      Email
      Caseload_2019 1788
      Caseload_2020 2030
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 17
      numbers_unregistered_setting_2020 47
    •   V21
      LAName Walsall
      Contact Lucy Hoyle
      PhoneNo 01922 652918
      Email
      Caseload_2019 2017
      Caseload_2020 2106
      high_rate_school_age_no_provision Yes
      pc_school_age_no_provision 1.1
      Note_no_provision We can confirm this is correct.
    •   V22
      LAName Warrington
      Contact Nicola Hitchmough
      PhoneNo 01925 443422
      Email
      Caseload_2019 1566
      Caseload_2020 1622
      big_drop_in_timeliness Yes
      pc_20weeks_wo_exceptions2019 78.7
      pc_20weeks_wo_exceptions2020 18.6
      timeliness_change_pc_points -60.1
      Note_timeliness 3374Q - The figures supplied are correct. It is linked to unprecedented levels of staff sickness and a drive to improve quality that has impacted on compliance.
      high_numbers_in_unregistered_settings Yes
      numbers_unregistered_setting_2019 9
      numbers_unregistered_setting_2020 41

List of all LAs contacts and data

This table gives all the LAs, their contact details and the criteria for which you might want to contact them to check data. Please scroll across to see all columns, and filter to limit the data to LAs of interest.